How To VWDC

RETAILERS


Browse and Order Wines Directly
from Virginia Wineries

VWDC allows retailers and restaurants to buy straight from the source to make lasting and impactful relationships with our member wineries. This direct connection to the wineries is a unique advantage retailers and restaurants can only find through our distribution network.

Login to your account at vwdc.org, click
purchases and then select place new order.

Login to your account at vwdc.org, click
purchases and then select place new order.

Browse our catalog, which can be sorted
by winery, product description, wine type,
or price, Select the wines of your choosing
and click add to cart.

Browse our catalog, which can be sorted
by winery, product description, wine type,
or price, Select the wines of your choosing
and click add to cart.

Once you’ve added everything to your order, click submit order. (Please note, each winery is licensed and invoiced separately)

Once you’ve added everything to your order, click submit order. (Please note, each winery is licensed and invoiced separately)

Once your order invoice is submitted, the winery will contact you about delivery logistics.

Once your order invoice is submitted, the winery will contact you about delivery logistics.

Payment

Payment must be made at the time of delivery via check made out to “Virginia Winery Distribution Company” or digitally through Fintech.

Fintech is a third-party digital payment solution that allows for seamless digital invoicing and payments between distributors and retailers.
Click here to Register

WINERIES


How to Become a Winery Partner

Wineries will need their ABC license number on hand to begin the process.

REGISTER: Wineries will need their ABC license number on hand to begin the process. Please click here to fill out the registration form online.

VWDC submits the initial application and fee to ABC. In a few weeks, VWDC will notify the winery of initial ABC approval.

SUBMIT: VWDC submits the initial application and fee to ABC. In a few weeks, VWDC will notify the winery of initial ABC approval.

The winery will submit operating documents to VWDC including products for sale, floor plan, and delivery counties.

DOCUMENTS: The winery will submit operating documents to VWDC including products for sale, floor plan, and delivery counties.

You will post a required ABC notice at your winery location for two weeks. VWDC will publish a corresponding legal notice in your local newspaper.

POSTING & PUBLISHING: You will post a required ABC notice at your winery location for two weeks. VWDC will publish a corresponding legal notice in your local newspaper.

VWDC pays the license fee and ABC issues the license to VWDC. VWDC will send the license to you, to be displayed in the approved space according to your floor plan.

LICENSE ISSUANCE: VWDC pays the license fee and ABC issues the license to VWDC. VWDC will send the license to you, to be displayed in the approved space according to your floor plan.

WHAT’S NEXT?

Upon receiving the license, wineries can expect a follow-up welcome call to walk through using the VWDC website, the distribution process, and answer any questions.

The Virginia Winery Distribution Company allows wineries across the Commonwealth to distribute wine directly to retail merchants. Through the VWDC, Virginia wineries can sell up to 3,000 cases per year.

Receiving & Fulfilling Orders from Retailers through the VWDC

After the VWDC license has been issued, and products have been listed in the system, wineries will be able to start receiving and fulfilling orders.

  1. A purchase order is created in the system by either the winery or the retailer.
  2. Once accepted, contact the retailer to work out delivery logistics.
  3. Move products to your approved VWDC space before delivery. Your ABC license must be posted in your VWDC space.
  4. Upon delivery of goods, collect payment and have the retailer sign the invoice. VWDC processes the transaction, pays ABC taxes and submits reports to ABC.
  5. VWDC pays out winery partners for all transactions no less than once a month. Transactions received after the last date of the month are paid in the subsequent month. Winery payments are reduced by transaction fees and ABC taxes.

Extra Details

  • Checks must be made payable to VWDC.
  • Invoices and purchase orders signed using a mobile device are retained in the VWDC system.
  • Changes made to the quantity or price of the actual delivery must be noted in the VWDC system.
  • Product price increases are effective after 30 days, per ABC regulations.

Fintech is a third-party digital payment solution that allows for seamless digital invoicing and payments between distributors and retailers.
Click here to Register